Long Description: Initial Planning Activities Checklist - Step 3
Step 3. Assessment of External Factors Affecting Scope of Event Impact
Assessment: Available resources
If Assessment applies:
- Assess available personnel and equipment based on event time/place of occurrence, other planned special events, and equipment status
- Input into IMPLEMENTATION ACTIVITIES CHECKLIST
Tips/Examples:
- Available resources refer to the quantity and experience of personnel and equipment available to plan and conduct day-of-event travel management operations
- A special factor that may place significant strain on available resources involves the occurrence of planned special events at a venue under reconstruction, which places additional demand on the amount of traffic management team personnel and equipment resources needed to manage events hosted by the venue during its reconstruction
Assessment: Weather
If Assessment applies:
- Assess potential for conditions to impact travel demand, road/site capacity, or both
- Input into TRAFFIC MANAGEMENT PLAN CHECKLIST
Tips/Examples:
- In winter, snow banks in permanent venue parking areas reduce the number of on-site parking spaces required for an event sell-out
- Rain can create significant problems for unpaved parking areas and access roads
- Weather conditions may have a significant impact on attendance (e.g., increased attendance or reduced attendance) and/or the rate of arrivals and departures at some special events
Assessment: Concurrent roadway construction
If Assessment applies:
- Assess potential reduction in available capacity on freeways/arterials serving the planned special event venue
- Assess localized impacts, including restricted traffic circulation
- Input into FEASIBILITY STUDY CHECKLIST and TRAFFIC MANAGEMENT PLAN CHECKLIST
Tips/Examples:
- Identify road construction activities in all jurisdictions within a certain travel time or distance radius, equivalent to the event market area, of the event venue
Assessment: Concurrent planned special events
If Assessment applies:
- Assess characteristics (e.g., increased traffic demand, road/lane closures) of concurrent planned special events on potential to reduce available capacity on freeways/arterials the subject planned special event
- Assess localized impacts, including reduced parking supply caused by other area planned special events and restricted traffic circulation
- Input into FEASIBILITY STUDY CHECKLIST and TRAFFIC MANAGEMENT PLAN CHECKLIST
Tips/Examples:
- Meet with area venue operators and determine a timeline of planned special events in the region, particularly those affecting the transportation system serving the subject planned special event
- Obtain information, including attendance estimates, on planned special events occurring in other metropolitan areas and areas with large venues within a certain radius (e.g., 50 or 100 miles)
