9.0 Stakeholder Coordination

Further transportation management measures may be implemented, should unusual and unplanned circumstances warrant. These will be determined on an individual, day-to-day basis. The Construction Advisory Team (CAT) will continuously monitor the project to ensure the safe and efficient movement of traffic. All changes or modifications are to be coordinated through the CAT except in those instances where any delay could cause a degradation of the system or public safety.

9.1 Team Meeting

To facilitate the coordination and communication amongst stakeholders during construction, a Construction Advisory Team (CAT) will be formed. The CAT will be comprised of members from both Caltrans and organizations outside of Caltrans, particularly the City of Sacramento. The primary focus of the team would be to develop a communication plan that would identify all the possible risks that may arise during construction. With each risk identified, the team would identify an action plan to inform the impacted stakeholders and develop a communication plan to resolve the issue. The communication plan shall include a decision tree with clearly defined lines of communication and responsibilities. The CAT will continuously monitor the project to ensure the safe and efficient movement of traffic throughout the execution of the project. At a minimum, seven days prior to any stage change, a meeting shall be called to discuss issues pertaining to the stage. Issues on hand may be, but not limited to the following:

• What messages should be displayed?
• Where Police or CHP should be deployed?
• Where flaggers should be deployed?
• What signs are to be used?
• Which lane, ramp, or connector closure will be involved?
• Whether there will be modifications to the Detour Plans?

See Attachment A for the list of CAT members and the respective unit and organization that they represent.

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