Long Description: Post-Event Activities Checklist - Step 4
Step 4. Post-Event Report
Assessment: Report organization
If Assessment applies:
- Determine method of organizing the report
- Document planning products, actual day(s)-of-event operations, and post-event evaluation activities
Tips/Examples:
- Report organization methods include: (1) by chronological order / timeline or (2) subject areas
- Elements of a post-event report include: (1) copy of original traffic management plan, (2) chronology of event and team activities, (3) analysis and summary of internal/external MOEs, (4) operational cost analysis and funding issues, (5) participant evaluation results, and (6) list of recommended improvements
- A post-event report represents a reference document, but may serve as a working document (manual) if it recommends a planning process
Assessment: Operational cost analysis
If Assessment applies:
- Examine operational cost of managing the planned special event
- Report costs by agency, task/category, and/or traffic management plan component (implementation)
Tips/Examples:
- Expenses include staffing, overtime expenses, costs of deploying equipment, equipment rental costs, additional communications expenses, and expenses for public information efforts
- Operational cost analyses may assist stakeholders in identifying potential cost-saving resource deployment strategies for the next event occurrence
- If cost share agreement exists with Event Organizer, ensure that Event Organizer is aware of estimated cost and get agreement on cost estimate well before start of planning for next event.
Assessment: Qualitative analysis
If Assessment applies:
- Base qualitative analysis on results of field personnel debriefing, event patron survey, and public survey if available
Tips/Examples:
- Key topics of a qualitative evaluation include: (1) quality of pre-event information, (2) quality of day-of-event information, (3) direction provided to the event and at the venue, (4) traffic management at the site, and (5) egress from the venue
Assessment: Quantitative analysis
If Assessment applies:
- Analyze external measures of effectiveness and derive benefits of implementing operations strategies and applying specific resources
Tips/Examples:
- The quantitative evaluation is very useful when conducting a cost/benefit analysis of activities for the planned special event as it serves to justify resource allocations for the next event occurrence
