a collage of eight photos showing a stakeholder meeting, people boarding a bus, a changeable message sign displaying the message race traffic, cars traversing a roadway where barricades delineate travel lanes, a closed-circuit television camera, a crowd of people standing near a train and traversing a pedestrian overpass, two implementation plans, and three traffic management team personnel gathered around a laptop computer

Managing Travel for Planned Special Events

Back to Chapter 1

Description of Table 1-8. Planned Special Event Management Phases and Key Tasks

Phase 1: Program Planning

  • Coordinate stakeholders serving an oversight role.
  • Establish a regional planned special event program.
  • Develop interagency agreements and legislation.
  • Establish a planned special event permit program.
  • Develop event permit regulations and guidelines.
  • Evaluate permanent and portable infrastructure needs.

Phase 1: Handbook Topics

  • Regional level institutional framework
  • Policy support
  • Regional planned special events program
  • Planned special event permitting
  • Infrastructure support

Phase 2: Event Operations Planning

  • Prepare Feasibility Study, includes the following: Travel forecast, Market area analysis, Parking demand analysis, Traffic demand analysis, and Roadway capacity analysis
  • Develop traffic management plan, includes the following: Site access and parking, Pedestrian access, Traffic flow, Traffic control, En-route traveler information, Traffic surveillance, Traffic incident management and safety
  • Evaluate travel demand management initiatives.
  • Develop pre-trip traveler information messages and strategies for distribution.

Phase 2: Handbook Topics

  • Initial planning activities
  • Feasibility study
  • External factors affecting scope of event impact
  • Traffic management plan
  • Travel demand management and traveler information

Phase 3: Implementation Activities

  • Prepare implementation plan.
  • Conduct stakeholder simulation exercises and equipment testing.
  • Recruit and train volunteers and temporary staff.

Phase 3: Handbook Topics

  • Implementation plan
  • Review and testing
  • Personnel

Phase 4: Day-Of-Event Activities

  • Coordinate traffic management team.
  • Establish a command post.
  • Implement interagency communications structure and protocol.
  • Monitor traffic operations and collection performance evaluation data.

Phase 4: Handbook Topics

  • Traffic management team
  • Communication
  • Traffic monitoring

Phase 5: Post-Event Activities

  • Conduct participant evaluations, includes the following: Stakeholder debriefing, Patron survey, Public survey
  • Hold post-event debriefing meeting to identify key successes and lessons learned.
  • Prepare post-event report.

Phase 5: Handbook Topics

  • Evaluation framework
  • Participant evaluation
  • Post-event debriefing
  • Post-event report