a collage of eight photos showing a stakeholder meeting, people boarding a bus, a changeable message sign displaying the message race traffic, cars traversing a roadway where barricades delineate travel lanes, a closed-circuit television camera, a crowd of people standing near a train and traversing a pedestrian overpass, two implementation plans, and three traffic management team personnel gathered around a laptop computer

Managing Travel for Planned Special Events

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Description of Figure 3-7. Event Operations Planning Schedule

The high-level event operations planning schedule is broken down into 60 days or more prior to the event, 30–60 days prior, 14–30 days prior and 14 days leading up to the event.

60 Days or More Prior to the Event:

  • The event is proposed
  • Public outreach is conducted
  • Policies and agreements are established
  • Meeting on event concept and review past lessons learned
  • Perform situation analysis and risk assessment
  • Submit permit application

30–60 Days Prior to the Event

  • Perform feasibility study
  • Permit application process continues
  • Continue to perform situation analysis and risk assessment
  • Continue to conduct public outreach
  • Continue to establish policies and agreements
  • Develop travel demand management initiatives
  • Develop transit plan
  • Meeting on traffic management plan requirements
  • Closer to 30 days prior develop traffic management plan and hold hearing with public to assess needs

14–30 Days Prior to the Event

  • Continue to establish policies and agreements
  • Continue to develop travel demand management initiatives
  • Continue to develop transit plan
  • Approve mitigation
  • Meeting on Traffic Management Plan Review

14 Days Leading Up to the Event

  • Advance to Implementation Activities
  • Issue Permit Approval