a collage of eight photos showing a stakeholder meeting, people boarding a bus, a changeable message sign displaying the message race traffic, cars traversing a roadway where barricades delineate travel lanes, a closed-circuit television camera, a crowd of people standing near a train and traversing a pedestrian overpass, two implementation plans, and three traffic management team personnel gathered around a laptop computer

Managing Travel for Planned Special Events

Description of Figure 3-5. Planned Special Event Permit Process

The planned special event permit process begins with the event organizer submitting a permit application to a Public Agency. The organizer may also work to gain inter-jurisdictional approval to assist in obtaining the permit.

The Public Agency then reviews the event date and time. They may either ask the event organizer to revise the permit or they may approve the date and time. If approved, the Public Agency asks if the event is a street use event. If the answer is yes, they ask to review the event route. The organizer may need to revise the event route, or if the event route is approved, the organizer must notify bus transit service. Once the bus transit service is notified, or if the event is not a street use event, the Public Agency distributes the application to other necessary agencies.

The other necessary agencies review the application material by conducting a meeting of involved agencies. They also conduct a meeting with the event organizer. If there are additional requirements, the organizer will need to revise the application, and the review process repeats. If there are no additional requirements, the organizer delivers a public presentation. They may need to revise the application based on comments from the presentation and then go through the review process again.

After delivering the presentation, the permit may be issued or denied. If denied, the organizer can appeal the decision. If issued, the organizer confirms personnel resources and secures parking areas while the public agency determines staffing and equipment. The organizer also notifies emergency services, informs affected property owners, and disseminates public advertisements. The organizer and the public agency prepare the implementation plan, prepare operations detail and conduct a pre-event walkthrough. They then conduct the event.

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Managing Travel for Planned Special Events
Back to Chapter 3 Page 4 Description of Figure 3-5. Planned Special Event Permit Process The planned special event permit process begins with the event organizer submitting a permit application to a Public Agency. The organizer may also work to gain inter-jurisdictional approval to assist in obtaining the permit. The Public Agency then reviews the event date and time. They may either ask the event organizer to revise the permit or they may approve the date and time. If approved, the Public Agency asks if the event is a street use event. If the answer is yes, they ask to review the event route. The organizer may need to revise the event route, or if the event route is approved, the organizer must notify bus transit service. Once the bus transit service is notified, or if the event is not a street use event, the Public Agency distributes the application to other necessary agencies. The other necessary agencies review the application material by conducting a meeting of involved agencies. They also conduct a meeting with the event organizer. If there are additional requirements, the organizer will need to revise the application, and the review process repeats. If there are no additional requirements, the organizer delivers a public presentation. They may need to revise the application based on comments from the presentation and then go through the review process again. After delivering the presentation, the permit may be issued or denied. If denied, the organizer can appeal the decision. If issued, the organizer confirms personnel resources and secures parking areas while the public agency determines staffing and equipment. The organizer also notifies emergency services, informs affected property owners, and disseminates public advertisements. The organizer and the public agency prepare the implementation plan, prepare operations detail and conduct a pre-event walkthrough. They then conduct the event.
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