Coordination of IT and TSMO: Project Executive Summary
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U.S. Department of Transportation
This Executive Summary is one of five factsheets that highlight aspects of coordination between Information Technology (IT) and Transportation Systems Management and Operations (TSMO) in transportation agencies. Each factsheet draws from Principles and Strategies for Effective Coordination of IT and TSMO, a Reference Document.
The role of IT is becoming increasingly central to TSMO. Leading edge TSMO strategies involve increasingly complex and interrelated systems, organizations, and institutions. Real-time and predictive tactics, such as active traffic management, integrated corridor management, and vehicle-to-infrastructure systems, are characterized by high levels of complexity and a dependence on integrating with IT.
The reference linked above highlights the need for increased coordination between TSMO and IT practitioners, identifies common challenges experienced by public sector agencies, and presents practices that allow agencies to learn from others that have already addressed similar challenges. The Reference Document:
Transportation agencies experience similar challenges regarding IT-related processes and systems. These challenges can include disconnects, misunderstandings, and points of conflict on program priorities, risks, and differences in standards. The Reference Document discusses 36 specific challenges grouped into the categories described below.
The agency organization itself, including professional culture, organizational structure, staff capabilities, and resource allocation, often influences the interaction between TSMO staff and IT staff. All levels of the organization, from leadership decision-making to front-line implementation, can encounter common institutional challenges regarding the following:
Business and Technical Challenges
Business and technical processes associated with developing systems, including planning, procurement, security and data, and new technology-specific challenges, can affect the implementation of technology within an agency. An agency can encounter the following common business and technical challenges at any stage of project activity or development:
Through interviews, discussions, and listening sessions conducted with several IT and TSMO practitioners, the consultant team that carried out this project identified practices for overcoming the challenges noted above. The Reference Document discusses 28 individual practices, organized and summarized in the following categories:
Collaboration—The project team identified six practices that relate to collaboration, whether informal or formal.
Staffing—The project team identified five practices that relate to staffing, from identifying staffing needs to recruiting and retaining staff with the needed experience and knowledge. Practices in this category also include ways that agencies have found to increase their flexibility in staffing and obtaining needed technical expertise.
Planning and Programming—The project team identified five practices that relate to planning and programming TSMO projects that require IT support.
Program Delivery—The project team identified six practices that relate to program delivery and the incorporation of IT in the project development cycle. Practices primarily revolve around ensuring active IT involvement during project planning, technical reviews, and procurement. Approved product lists are another tool that may aid in project delivery.
Equipment and Systems—The project team identified six practices that relate to technical equipment and systems required to support TSMO functions.
The transportation industry has already experienced significant growth in technology development and adoption, and this growth will accelerate in the future. Foreseeable trends include reliance on edge commuting, distributed hardware/networks, cloud-based services, mobile access, connected and autonomous vehicle integration, and a general exploration of vehicle to everything (sometimes referred to as “V2X”) communication.
Transportation agencies and organizations are increasingly reliant on technology and data, and this trend is certain to impact IT and TSMO groups. The practices identified in the Reference Document can be used to form a solid foundation for IT and TSMO collaboration to prepare for emerging technologies and address challenges encountered during their implementation. The Reference Document and the other IT-TSMO factsheets are available here.
For More Information
Jim Hunt, FHWA Office of Operations
United States Department of Transportation - Federal Highway Administration