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21st Century Operations Using 21st Century Technologies

Hillsborough Metropolitan Planning Organization Pilot of the Data Business Plan for State and Local Departments of Transportation: Data Business Plan

Appendix H. Glossary of Data Management and Governance Terms

This appendix provides a glossary of terms related to data coordination, management, and governance.

Connected Vehicle Data—Data collected via a vehicle that has an independent onboard wireless capability to establish a two-way data linkage between a system onboard and another system not onboard, for the purpose of transferring information.

Data Business Plan—describes a systematic process for Hillsborough MPO to follow while conducting activities related to the collection, management, and maintenance of mobility data.

Data Catalog—a catalog of information about the data used by stakeholders involved with mobility data programs in the Hillsborough region. The data catalog includes a list of relevant data programs, data business owners, data stewards, and instructions for accessing data standards and definitions with that program.

Data Governance—the execution and enforcement of authority over the management of data assets and the performance of data functions. The management of data assets is accomplished through the Mobility Data Task Force. This role is critical in successfully managing data programs that meet business needs and in supporting a comprehensive data business plan for the organization.

Data Governance Charter—sets forth the purpose, mission, vision, goals and objectives, and data management policies for implementation of the Mobility Data Task Force.

Data Governance Manual—Provides comprehensive guide to the Mobility Data Task Force in implementing the Data Governance Model and Charter.

Data Governance Model—A diagram depicting the relationship between mobility data programs, the various individuals/agencies responsible for implementing data governance, and the users / stakeholders for the data programs.

Data Management—The development, execution, and oversight of architectures, policies, practices, and procedures to manage the information lifecycle needs of an enterprise in an effective manner as it pertains to data collection, storage, security, data inventory, analysis, quality control, reporting, and visualization.

Data Management Practices—Activities necessary to acquire, update, describe, standardize, analyze, store, and protect data to ensure it can be used.

Data Stewards—Individuals within Mobility Data Task Force member agencies who are subject matter experts and points of contact for the data programs they oversee. They are responsible for managing their data programs in accordance with the processes and procedures established by the Mobility Data Task Force.

Data Stewardship— The formalization of accountability for the management of data resources. Data stewardship is a role performed by individuals within an organization known as data stewards. The functions of data governance and data stewardship typically are part of an overall data management program within an organization.

Mobility Data—Travel time and speed data for roadway users and freight.

Mobility Data Task Force—the designated individuals from MPO partner agencies responsible for the oversight of mobility data programs to support the business functions of their agencies. This group dictates the policies, procedures, and business practices associated with mobility data programs. Also called the Task Force in supporting documents.

Mobility Data Executive Group—senior level managers from Mobility Data Task Force member agencies. The Executive Group provides executive level support for mobility data governance activities, including dedicating resources as needed and establishing memorandums of understanding for data sharing with other partner agencies.

Mobility Data Task Force Charter—Charter document that formally establishes the Mobility Data Task Force and sets forth the objectives, membership, structure, and operating framework for implementing the Task Force.

Mobility Data Task Force Co-Chairs—Designated individuals from within Hillsborough, Pasco, and Pinellas MPOs who would chair the Mobility Data Task Force and liaison with the Regional ITS Committee.

Mobility Data Program—A formal or informal program for the collection, analysis, or reporting of mobility data.

Mobility Data Users and Stakeholders—any persons or agencies that use or interface with, access, benefit from, or are otherwise affected by mobility data.

Rules of Engagement—Practices followed or behavior displayed by the participants in situations of opposing interests such as negotiations. Unwritten rules of engagement determine what information is given, at what time, to whom, and in what manner; and what concession is granted and what is demanded in return. For work in a team, rules of engagement typically define the protocols of communication, conflict, decision-making, and meetings.

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