Guide to Producing Successful Communications Products: Supplement to the Federal Highway Administration Turner-Fairbank Highway Research Center R&D Communication Reference Guide

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Contact Information: Operations Feedback at OperationsFeedback@dot.gov

U.S. Department of Transportation
Federal Highway Administration
Office of Operations
1200 New Jersey Avenue, SE
Washington, DC 20590

FHWA-HOP-17-009

April 2017

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[ Notice and Quality Assurance Statement ] [ Technical Report Documentation Page ] [ SI Conversions ] [ Acronyms ]

Table of Contents

CHAPTER 1. PRODUCT GUIDE OVERVIEW
	OFFICE OF OPERATIONS PRODUCT REVIEW KEY STAFF
CHAPTER 2. FORM FHWA -1113 RELATED TO ACQUISITIONS PROCESS
CHAPTER 3. STYLE GUIDELINES FOR ALL PRODUCTS
	PLAIN LANGUAGE
		Tips for Writing in Plain Language
	OFFICE OF OPERATIONS STYLE GUIDELINES
		Type Arrangement and Typefaces
		Volume Format
		Pagination
		Lists
		Footnotes
		Product File Naming Convention
CHAPTER 4. TECHNICAL REPORT PRODUCT ORDER OF ELEMENTS
	FRONT COVER
		Foreword
		Disclaimer Notice, Quality Assurance Statement, and Cover Photograph/Graphic Source.
	FRONT MATTER ELEMENTS
		Technical Report Documentation Page (Form DOT F 1700.7)
		Metric Conversion Chart
		Table of Contents
		List of Figures
		Lists of Tables
		Lists of Abbreviations and Symbols
	BODY OF REPORT ELEMENTS
		Executive Summary
		Introduction
		Main Text Separated Into Chapters
		Conclusions
		Recommendations
	BACK MATTER ELEMENTS
		Appendices
		Glossary
		Acknowledgments
		Reference
		Bibliography
		Index
		Inside Back Cover 3 (blank page)
		Back Cover 4 (Publication number and printing information)
CHAPTER 5. OTHER PRODUCTS ORDER OF ELEMENTS
CHAPTER 6. OBTAINING A PUBLICATION NUMBER
CHAPTER 7. MARKETING and OUTREACH COORDINATOR AND INFORMATION SPECIALIST REVIEWS
CHAPTER 8. OFFICE OF THE CHIEF COUNSEL REVIEW
CHAPTER 9. OFFICE OF PUBLIC AFFAIRS APPROVAL PROCESS
	PUBLIC AFFAIRS APPROVAL PROTOCOLS
		Products Requiring Office of Public Affairs Approval
		Products That May Not Require Office of Public Affairs Approval
		Presentations Approval Criteria
	OFFICE OF PUBLIC AFFAIRS REVIEW
		Office of Public Affairs Approval Process
		Form FHWA-1528
		Obtaining Office of Public Affairs Authorization for Form FHWA-1528
CHAPTER 10. GOVERNMENT PUBLISHING OFFICE PROCESS/REVIEW
	U.S. GOVERNMENT PUBLISHING OFFICE PACKAGE PROCESS
		Sources of Copyrighted Materials
	U.S. GOVERNMENT PUBLISHING OFFICE PACKAGE REVIEW
CHAPTER 11. SECTION 508-HTML compliant WEB PACKAGE PROCESS/REVIEW
APPENDIX A. SAMPLE FORM FHWA-1113 "CLEARANCE REQUEST FOR PUBLIC MATERIALS – VIDEO, PRINT, WEB, SOCIAL MEDIA, OR MULTIMEDIA"
APPENDIX B. PROJECT MANAGER PRODUCT REVIEW CHECKLIST
APPENDEX C. SAMPLE FORM DOT F 1700.7 "TECHNICAL REPORT DOCUMENTATION PAGE"
APPENDIX D. SAMPLES OF DISCLAIMER NOTICES
APPENDIX E. OFFICE OF OPERATIONS PUBLICATION NUMBER sample FORM AND PUBLICATION CATEGORIES
	PUBLICATION CATEGORIES
APPENDIX F. SAMPLE ACKNOWLEDGEMENTS PAGE
APPENDIX G. Sample FORM FHWA-1528 "AUTHORIZATION TO PROCEED TO PRINTING/REPRINTING/WEB POSTING/MULTIMEDIA/VIDEO PRODUCTION"
APPENDIX H. AVERAGE TIMEFRAME FOR THE OFFICE OF OPERATIONS PRODUCT REVIEW AND the OFFICE OF the CHIEF COUNSEL AND the OFFICE OF PUBLIC AFFAIRS APPROVAL PROCESSES

List of Figures

Figure 1. Flow Chart. Obtaining Office of Public Affairs Authorization for Form FHWA-1113

Figure 2. Graphic. Example of a technical publication front cover.

Figure 3. Graphic. Example of a technical publication inside front cover.

Figure 4. Graphic. Example of a Technical Report Documentation Page.

Figure 5. Unacceptable Graphic. Sample of a table depicted as part of the graphic.

Figure 6. Photo. Sample of separate graphic.

Figure 7. Unacceptable Multiple Elements. Do not merge multiple elements as one figure.

Figure 8. Photo. Correct Format 1.

Figure 9. Photo. Correct Format 2.

Figure 10. Chart. Sample of correct chart.

Figure 11. Equation. Sample of an equation displayed as a graphic.

Figure 12. Graphic. Example of a Back Cover 4.

Figure 13. Flow Chart. Form FHWA-1528 review process.

Figure 14. Form. Sample Form FHWA-1113 "Clearance Request for Public Materials – Video, Print, Web, Social Media, or Multimedia".

Figure 15. Form. Sample Form DOT F 1700.7 "Technical Report Documentation Page".

Figure 16. Form. Sample Publication Number Placeholder Request Form.

Figure 17. Form. Sample Form FHWA-1528 "Authorization to Proceed to Printing/Reprinting/Web Posting/Multimedia/Video Production."

List of Tables

Table 1. "Before and After" examples.

Table 2. Sample of separate table.

Table 3. Correct way to depict table from Figure 7.

Table 4. Office of Public Affairs list of items requiring Office of Public Affairs approval.

Table 5. Office of Public Affairs list of items that may not require Office of Public Affairs approval.

Table 6. Federal Highway Administration Office of Public Affairs approval criteria for presentations.

Table 7. Project Manager Product Review Checklist.

Table 8. Office of Operations publication categories to be used with the Publication Number Request form.

Table 9. Average Timeframe for Office of Operations Product Reviews