Generic Tabletop Exercise (TTX) PowerPoint (PPT)
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Slide 1
Tabletop Exercise (TTX)
Notes
This generic presentation provides the facilitator with a starting off point. Adapt it to meet the needs of the tabletop exercise participants.
Slide 2
Exercise Agenda
- Tabletop Ground Rules
- TTX Participants Overview
- TTX Exercise
- After Action Review
- Summary
Slide 3
Purpose of Exercise
- To review and finalize transportation plans for the (add name) event OR
- TO improve traffic incident multi-discipline response.
- To test assumptions made during the development of the traffic management plan.
- To simulate communication exchanges that will be a necessary component of the day of event operations plan/traffic incident response.
Slide 4
What is a Tabletop Exercise (TTX)
A low cost tool that allows key stakeholders involved in the planning and implementation of traffic management plans for planned special events to test the plan through a facilitated scenario based discussion and to identify gaps.
Slide 5
Why Exercise?
- Proactive planning tool – testing a traffic management plan the day of the event is too late
- To establish interagency relationships prior to the event
- To develop a common understanding of each stakeholder’s role during a planned special event and the resources they have available for use
- To develop common, unified goals and objectives
- To test the transportation plan that has been developed to ensure that it addresses a range of possible scenarios
Slide 6
TTX Ground Rules
Questions are welcome
Slide 7
Facilitator
- Someone who is knowledgeable, but is not an exercise "player"
- Needs to set clear goals and objectives
- Prepared to deal with group dynamics
- Ability to identify and avoid tangents to keep discussion on track
Slide 8
Note Taker
- Knowledgeable and has a clear understanding of the traffic management plan for this planned special event/or has knowledge of traffic incident management but not involved in the management of the event
- Responsible for observing discussion and taking clear notes
- Responsible for recounting observations during the review process
Slide 9
Key Participants
- Without the right people a TTX will not be successful
- TTX generally include representatives from:
- Law Enforcement
- Security
- Transportation and/or Public Works
- Traffic Operations/Management Centers
- Fire and Rescue / EMS
- Organizing Committee
- Venue Representatives
- Transit
- Towing and Recovery
- Elected Officials
- Public Information
- Emergency Management
Slide 10
TTX Tools and Visual Aids
- Maps
- Resource lists
- Event timeline
- Staffing schedules
Slide 11
TTX Participants (list participants below)
- Local Organizing Committee
- Name of transportation agency (or agencies)
- Name of transit agency (or agencies)
- Public Safety department(s)
- Fire and Rescue department(s)
- Emergency Medical
- Volunteers
Are we missing anyone??
Slide 12
Purpose of Today's TTX
- Review standard operating procedures of participating agencies
- Identify and address issues/concerns regarding
- Movement of players and officials
- Movement of spectators
- Parking lot flow of traffic and pedestrians
- Discuss contingency plans for possible unexpected occurrences
- To discuss implementation of transportation management plan
Slide 13
Event Overview
- Event: Name of event
- Location: Where the event will take place
- Date: Day of week, Month/Date/Year
- Time: start time
- Attendance: give approx. number and if it is known if it will be a sell-out crowd
Slide 14
Event Overview
- Provide specifics about the time leading up to event to give those at the exercise as much background information as possible. Is the official group (players, officials, press or if it's a meeting of government leaders - heads of state, security, press) in town or are they arriving from elsewhere? What is the timeline prior to the start time listed on previous slide.
- How did official groups arrive? By plane or car? If by car, what were the transportation arrangements and who was involved in those plans?
- Roles and responsibilities of the team working the event. If they were elsewhere to welcome official group, what is their shift assignment
Slide 15
Event Overview
Notes
Each Event Overview slide shows the participants the point in time being discussed. For the traffic incident it could begin when the first call is sent to alert responders to the incident. Each slide should contain only what is known at a specific time. If the incident occurred at 2 p.m., the information on the slide deals with that time period.
Slide 16
Event Overview
Notes
The next phase of the event is discussed here. If the exercise is for a planned special event, provide the exercise participants as much information that they need to have to prepare them for the next set of questions that the facilitator will ask.
Slide 17
Event Overview
Slide 18
Event Overview
Slide 19
After Action Review
- Verify that the TTX goals and objectives were met - if not identify steps necessary to complete them
- In addition to What, it is important to identify Who and When
- Evaluate what if any additional interagency coordination is needed
- Evaluate changes and corrections to the planned special events traffic management plan
Slide 20
Event Punch List
- Maps
- Contact lists / communication plan
- Event schedule
- Summary of agency responsibilities and resources
- Memorandums of Understanding (delete?)
- Cost share agreements (delete?)
Slide 21
Wrap Up
- Questions
- Comments
- Thank you for your attendance
