Section 8.0. NSSE Fill-in Fact Sheet

YOUR LOGO HERE

[INSERT YOUR ORGANIZATION/AGENCY NAME]
NATIONAL SPECIAL SECURITY EVENT (NSSE)

[EVENT NAME, e.g., Super Bowl]

FACT SHEET FOR TRANSPORTATION PROFESSIONALS

CONTACT for Additional Information:
Your Name:
Title:
Phone:
E-mail:
www.YourWebsite.gov

DOWNLOAD THE EDITABLE TEMPLATE HERE (Microsoft Word, 123 KB)

How to Use this Template – Delete this section when saving the final draft.

This fill-in-the-blank template was created by the Federal Highway Administration (FHWA) to provide local officials, members of a NSSE planning committee(s), and other federal, state and/or local personnel with a basic Fact Sheet which you can use to communicate details with key stakeholders on an NSSE. All the topics outlined here should be addressed as part of your planning process. This template can and should be tailored to your audience(s) and event(s), and it may make sense to create multiple fact sheets for different audiences or expand on this template for multiple-day events, depending on the scale and complexity of your NSSE. All text can be edited, and words in [brackets] and examples given (introduced by “Example” highlighted in blue serif font), should be replaced with event-specific information and deleted as appropriate before saving and posting the final Fact Sheet. FHWA encourages you to save these fact sheets so they may serve for templates for future NSSE events. Please provide feedback to FHWA on this fact sheet by sending comments to ETO@dot.gov.

Overview

This Fact Sheet provides a central source of information on the [Insert Name of Event] for [your audience, e.g., federal, state and local agencies, members of the planning committee and sub-committees, public partners, etc.].

[Event Name] Details

Site: Sun Stadium, Miami, FL
Address: 2267 NW 199th Street Miami Gardens, Florida 33056
Date: February 7, 2010
Game Time: TBA
Stadium Capacity for Super Bowl XLIV: 75,540
Event Day Schedule (subject to change):
- Example below:

Sunday, Feb. 7, 2010
Time	Activity
8:00 a.m.	Parking Lots A-Z open
9:00 a.m.
10:00 a.m.
11:00 a.m.
12:00 noon	Stadium open to media/press
1:00 p.m.	Stadium gates open to general ticketholders
2:00 p.m.
3:00 p.m.
4:00 p.m.
5:00 p.m.	Pre-game activities begin
6:00 p.m.
7:00 p.m.	Kickoff scheduled; Super Bowl XLIV play
8:00 p.m.	Super Bowl XLIV play
9:00 p.m.	9:00-9:30 p.m. Halftime show
10:00 p.m.	Super Bowl XLIV play
11:00 p.m.	Super Bowl XLIV play
12 midnight	Stadium closed; Clean up begins

The parking lot opens at 8 a.m. and stadium gates open at 1 p.m. to all ticket holders.
Volunteers should arrive at their scheduled time and follow parking, entrance and registration guidance per XLIV Super Bowl Volunteer handbook.
Special assistants for dignitaries and VIPs should contact [Insert office name] directly to coordinate details.
Press should arrive by 12 noon and check in per guidance in the Media/Press Kit.

Security and Admittance

[Insert details on admittance and screening procedures, and additional security requirements if applicable.]

Example below:

Every person attending Super Bowl XLIV at Sun Stadium is required to have a ticket.

Additional Security

Due to the large number of ticketholders expected, the National Football League (NFL) will work in partnership with the Miami-Dade Police Department, as well as transportation and communications officials, to provide the necessary security precautions, including road blocks, security checks, screening points, etc., and ensure that all required communications are provided to officers on the ground so that they can be in communication with each other and the command center as needed. As an NSSE, we will also work closely with the Secret Service to comply with screening and security procedures required. Read the NSSE Security Requirements Fact Sheet for more information.

Screening Procedures for Those Attending Super Bowl XLIV

Security screening at Sun Stadium will be significantly heightened for the Super Bowl. Many items usually permitted into NFL venues are not allowed into the Super Bowl. The NFL and the Miami-Dade Police Department strongly recommend that game attendees arrive early to allow time for screening, and minimize the number and size of all items carried into the stadium. If you are in doubt about the appropriateness of an item, it is best to leave it behind on game day.

All items carried by game attendees will be carefully inspected and may potentially not be allowed into the stadium. 8 ½ x 11 inches is allowed. The NFL, Sun Stadium, and the Miami Dade Police Department cannot hold prohibited or excluded items for game attendees.

The safety and security of all fans is still at the forefront in preparation for Super Bowl XLIV.

THE FOLLOWING ITEMS CANNOT BE BROUGHT INTO SUN STADIUM:

Alcoholic beverages	Ladies purse measuring more than 8-1/2 X 11
All hard fruits unless cut into bite-size pieces	Laser pointers
Any plastic liquid container with seal broken	Plastic grocery bags
Backpacks	Poles or brooms
Bags	Regulation size bats
Bottles of frozen water or frozen soft drinks	Strollers
Cans	Thermoses
Coolers or other hard containers	Umbrellas
Glass bottles	Weapons
Illegal drugs	Whistles, horns or other noise makers

ALLOWABLE ITEMS INCLUDE THE FOLLOWING:

Baby diaper bags
Binocular Cases—ONLY those with binoculars that conform to the size of the binoculars
Camera Cases—ONLY those with cameras that conform to the size of the camera
Fannie Packs

Attendees

[Insert number of visitors, number of media, dignitaries, etc.]

Example below:
General Public: 75,540
Media/Press
- Press will arrive between [time] at the [name of gate] off [name of road].
- For entrance and parking passes, technical set up, scheduled commercial times, and other details, members of the media/press should download the Super Bowl XLIV Media/Press Kit.
Dignitaries and VIPs
- Dignitaries and VIPs may include [e.g., current and former governors, current and former Presidents, film actors, NFL athletes].
- Arrival time, gates and travel routes for Dignitaries and VIPs should be handled through the [name of office].

Additional Events

[Insert details or link to fact sheet on ancillary events, e.g., Kickoff breakfast, city fun fest,] Example below:

As part of the Super Bowl celebration, there will be a number of events in and around Miami. These will also have an impact on security and transportation planning, and each has a sub-committee leading the event. See the fact sheets below for more details, or contact the Point of Contact (POC) listed in this document for more information.

Chamber of Commerce Kickoff Breakfast Fact Sheet
Miami Fun Fest Fact Sheet

Event Parking

[Insert information on reserved/assigned or open parking areas, special transit service, or other details] Example below:

Parking routes will be provided to all ticketholders on the back of the ticket. This information is taken into consideration in the ground transportation plan, and has been coordinated with the Secret Service and local law enforcement as it relates to road closures and detours.

Ticket holder parking

All vehicles parked within the Sun Stadium footprint must be permitted with a visible parking pass. Parking permits are for day-of-game only. No re-entry is allowed.
Each permit is route specific and lot specific. Maps and routes will be displayed on the back of each parking pass.

Accessibility and Amenities for Disabled Patrons

Disabled Parking—Sun Stadium has 262 disabled parking spaces located on site for easy access to and from the stadium. Disabled parking is located at Gates A, C, E and G. A valid disabled parking pass is required for admission into the disabled parking lots. If all disabled spaces are occupied Sun Stadium will allow disabled guests to use valet parking at no charge. Also, during the game, paramedic units and an emergency medical technician will be available.

Taxi Cab, Limousine, and Charter Bus Staging Areas

Staging areas will be available at Gates B, D and F.

Road Closures, Traffic Detours and Transit System Changes

[Insert information on road closures, detours, and how this information will be communicated with the public.] Example below:

Representatives from [Department of Transportation (DOT)/ Department of Public Works (DPW), local law enforcement, Fire departments/ emergency management services (EMS), the City of Miami, the Super Bowl XLIV Host Committee and local businesses] have been working together for over a year to develop a transportation management plan that will allow traffic to flow smoothly to and from the event and surrounding restaurants and businesses, allow access for all emergency vehicles, and help ensure security for [Super Bowl XLIV] and that it has a positive financial impact on [Miami] and a positive image to visitors with minimal impact on residents and businesses.

Road Closures and Traffic Detours

[Insert all roads closed, major traffic detours, inbound and outbound traffic routes, and link to traffic monitoring websites, blogs, etc.]

Example below:

The following road closures and detours will be in place:

From 8 a.m. to 6 p.m. …
Inbound routes to the stadium will be:
- List inbound routes, and any traffic, lane or road closures, i.e., two-way streets made one-way, etc.
Outbound routes from the stadium will be:
- List outbound routes, and any traffic, lane or road closures, i.e., two-way streets made one-way, etc.

Transit System Changes
[Insert all impacts to the transit systems, including bus routes, subway routes and/or schedule; roads closed, major traffic detours, and link to traffic monitoring websites, blogs, etc.]

Example below:

Miami transit has four transport systems, listed below. All will operate on weekday schedules on game day, and will remain running until 3 a.m. on Sunday, February 8.

Metrobus: Provides countywide service from Miami Beach to West Miami-Dade and from the Middle Keys to deep into Broward County. In addition, Metrobus connects with Metrorail and Metromover. All buses are wheelchair accessible.
Metrorail: Miami-Dade County's 22-mile, elevated rapid transit system runs from Kendall through South Miami, Coral Gables, and downtown Miami; to the Civic Center/Jackson Memorial Hospital area; and to Brownsville, Liberty City, Hialeah, and Medley in northwest Miami-Dade, with connections to Broward and Palm Beach counties at the Tri-Rail/Metrorail transfer station. The 22 accessible Metrorail stations are about one mile apart, providing easy access for bus riders, pedestrians, and passengers dropped off and picked up. Parking is available at 17 Metrorail stations.
Metromover: Everyone rides for free on this rail service, which operates on loops around and through Miami. Look for the Metromover map at street level or near the entrance to each station.
STS (Special Transfer Service): STS is available for people with a physical, mental, or intellectual disability who cannot ride Metrobus, Metrorail, or Metromover. Any resident whose disability prevents them from riding regular transit vehicles qualifies for STS. Residents with temporary disabilities may also be eligible for this service.

For the fares, schedules, and real-time information, see: Miami-Dade’s Transit web site

Information on Closures, Detours and Delays

An extensive combination of multi-media will be used to communicate the closures, detours and/ or delays to the public, including: signage on roads and throughout bus and subway stations, local broadcast and online media.

Road signs, including dynamic message signs, will alert travelers to the closures in advance. Signs will be posted in the following locations:
- [Insert Street, facing direction (N, S, E, W), Date, Times]
DOT’s website will be updated every 30 minutes on the day of the event, and will be widely promoted to the general public as the central source for up-to-date traffic information
Real-time information on transit schedules and delays will be available at Miami-Dade’s Transit web site
DOT will also work closely with local television [insert station names] and radio stations [insert station names] to broadcast up-to-date traffic information, beginning [X] days(s) prior and from [6:00 a.m. to 11:30 p.m.] on the day of the event
DOT will also be establishing a traffic blog [insert blog name] and twitter feed [insert twitter feed name] to relay instant traffic updates to fans and followers, beginning [X] days(s) prior and from [6:00 a.m. to 11:30 p.m.] on the day of the event

Maps

[insert link to Location map(s) showing entrances, exits, special sections for attendees, etc., if available]

Map of Road Closures and Detours
Inbound/Outbound Stadium Routes
Transit Maps
Parking Map
Stadium map

Pre-Event Training

[Include information on pre-event training plans, including who is involved, when and where training will take place, and a POC for more information.] Example below:

Pre-event training will be conducted one to two months prior to the event, with an inter-agency training scheduled for [Date]. Contact your training coordinator for details on the location and times.

Pre-Event Training Coordinators

Name, Title	Agency/Organization	Email	Phone
Jane Smith	Florida DOT	email@xyz.gov	xxx-xxx-xxxx

Post Event

[Include details on when temporary closures/detours will be ended, and after-action planning.] Example below:

Beginning at [time] on [date], road closures and detours will be lifted, returning traffic patterns to pre-event status.

Cleanup will begin immediately following the event, with road crews stationed throughout the area.

The week following, the Host Committee will host an after-action review meeting on [date, time] at [location]. The purpose of this meeting is to discuss and document lessons learned to provide those who will host NSSEs in the future with the knowledge they will need to carry out their responsibilities in these federally managed events.

Points of Contact

[Note: Before including contact information, consider what is relevant to the intended audience. Also, check with the Points of Contact to get their permission before posting contact information.]

Name, Title	Agency/Organization	POC for Primary Activities	Email	Phone
John Smith, Chair, Host Committee	Florida DOT	Inter-agency coordination	email@xyz.gov	xxx-xxx-xxxx

For More Information

[Insert links to additional resources, i.e., websites, fact sheets, etc.] Example below:

Dignitaries and VIPs Fact Sheet
NFL Super Bowl XLIV official website
Media/Press Kit
South Florida Super Bowl Host Committee official website
South Florida DOT/DPW website

Frequently Asked Questions (FAQs)

[Insert FAQs here, or link to FAQs on a separate fact sheet or web page from “For More Information”. FAQs should take into consideration the variety of questions that stakeholders and their constituents may have.]
Examples below:

What is Super Bowl XLIV?
Each year, the National Football League (NFL) conducts a professional football championship game between the champions of the American Football Conference (AFC) and the National Football Conference (NFC). The winning team is declared champions of the NFL and winners of the Vince Lombardi Trophy.

When will Super Bowl XLIV (44) be played?
February 7, 2010

Will there be any detours or road closures on game day?

Yes, and by being aware of detours and closures, you can help avoid delays. For a map of road closures, go to [link to website]. You can also follow up-to-date traffic information on the Super Bowl XLIV traffic blog [insert blog name] and twitter feed [insert twitter feed name] beginning [X] days(s) prior and from [6:00 a.m. to 11:30 p.m.] on the day of the event, as well as DOT’s website and local TV and radio stations.

May 2011
Publication #FHWA-HOP-11-012