Office of Operations Freight Management and Operations

Appendix B – Reference Guide for Deploying Roadside Technologies

Step 1

Develop Business Case

Document needs and problems

Describe potential solutions

Identify issues and obstacles

Identify benefits and costs

Step 2

Seek Best Practices

Learn from the deployment experiences of other jurisdictions

  • Technologies
  • Planning
  • Funding
  • Contracting

Pursue training opportunities

  • Peer-to-Peer
  • Site Visits
  • Webinars
  • Workshops and Conferences
Step 3

Develop Technology Roadmap

Consider an incremental approach in order to accommodate budget constraints and the availability of information technology resources

Identify technologies in use today that can be leveraged for new functions and new technologies that should be procured to meet needs and solve problems defined in the business case

Account for system and process changes necessary to accommodate new technology solutions, and draw timelines for the deployments

Step 4

Identify Champions

Seek an agency executive, manager, or leader who will effectively:

  • Mobilize support from all key stakeholders, especially stakeholders who hesitate to buy in to new technologies
  • Lead efforts to secure funding
  • Communicate benefits and lead resolution of issues and obstacles
Step 5

Build Partnerships

Build a team comprising the State’s enforcement agency and transportation/highway agency

Focus on the mutual benefits of deploying roadside technologies

Nurture the partnership through regular/frequent team meetings, sponsorship of joint projects, and reciprocal input in technology-related decisions

Step 6

Maximize Funding

Use as many eligible funding sources as possible

Seek Federal-Aid Highway Program (FAHP) funding to deploy WIM systems as part of virtual weigh stations

Seek Federal Commercial Vehicle Information Systems and Networks (CVISN) funding to implement complete virtual weigh stations

FHWA and FMCSA will seek to increase funding provided through the CVISN program (e.g., raising the per State ceiling, extending the program beyond Fiscal Year 2009)

Step 7

Deploy Technologies

Deploy sequential, integrated investments that contribute to an optimal program.  Add to existing roadside enforcement operations new capabilities, for example:

  • Deploy traffic monitoring weigh-in-motion (WIM) systems to locate heavy loadings on the network
  • Upgrade or build WIM systems for real-time screening
  • Install automatic identification technologies to support targeted inspections at fixed weigh stations and virtual weigh stations.  In the absence of universal truck identification, it is postulated that license plate readers are the preferable technology
  • Adopt progressive intervention methods/tools (e.g., warning letters, company visits, inspections) to target persistent illegal loading or unsafe practices observed through surveillance
  • Develop data management systems that support enforcement action (i.e., intervention methods) on noncompliant carriers that cannot be addressed in real-time because of “data overload”


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