2. Plans and Practices

The evacuation transportation management plans and practices of each agency/region were compared against a list of desirable elements using “Harvey Ball” ratings.

2.1 Harvey Ball System

The Harvey Ball rating system was used to indicate the degree to which each element in a list of desirable elements has been implemented or considered by each agency. It should be noted that the determination of ratings was somewhat subjective, but the purpose of the analysis was to compile the ratings for all agencies in order to make qualitative observations of trends.

Table 2-1: Harvey Ball System
N/A	Not Addressed in Interview
	Not Considered in Plans or Implemented in Practice
	Some Consideration Given but Not Implemented
	Minimally Implemented
	Moderately Implemented
	Fully Implemented

Table 2-2 shows the Harvey Ball ratings for each agency that participated in the questionnaire along with the corresponding list of desirable elements. This list of desirable elements consists of 16 specific plans and practices considered essential to developing a well-rounded emergency evacuation plan. Table 2-3 shows the list next to a number that corresponds to the question from the survey that addresses that particular key element.

Table 2-2: Survey Results
		Integration of transportation into general emergency plans	Tailoring of plans to address all types of evacuation and special event scenarios	Use of modeling tools to estimate capacity needs and availability	Pre-established evacuation routes and traffic control practices	Use of transit services and resources, including for special needs evacuees	Use of ITS components	Appropriate role of transportation agencies in resource and materials management and coordination, including resource staging	Use of an incident command system (ICS), and integration of transportation into the system	Coordination between TMCs, transit agencies, and EOCs	Coordination among other agencies	Procedures for identifying and delegating management activities	Protocols for communications between agencies	Protocols for communications with evacuees	Appropriate testing/training practices	Incorporation of lessons learned in exercises and evacuation into plans and practices	Incorporation of lessons learned in exercises and evacuations into future training
Charleston, SC	South Carolina DOT					N/A
Charleston, SC	South Carolina Emergency Management Division											N/A
Jacksonville, FL	City of Jacksonville Department				N/A	N/A						N/A		N/A
	Florida DOT					N/A				N/A		N/A	N/A			N/A	N/A
	Jacksonville Port Authority	Did not participate in survey
Phoenix, AZ	Arizona DOT	Did not participate in survey
	Maricopa County DOT				N/A	N/A		N/A		N/A		N/A
	Valley Metro	Did not participate in survey
Portland, OR	City of Portland Office of Transportation				N/A							N/A				N/A	N/A
	Oregon DOT					N/A				N/A	N/A	N/A
	Oregon Emergency Management	N/A			N/A	N/A	N/A	N/A				N/A	N/A	N/A	N/A
	TriMet					N/A		N/A			N/A	N/A
San Francisco, CA	AC Transit	N/A										N/A
	Bay Area Rapid Transit				N/A		N/A					N/A
	Caltrans					N/A						N/A
	San Francisco MTA Department of Parking & Traffic									N/A		N/A
	Metropolitan Transportation Commission				N/A		N/A					N/A	N/A

Table 2-3: List of Desirable Elements
Plans and Practices	Corresponding Question
Integration of transportation into general emergency plans	2
Tailoring of plans to address all types of evacuation and special event scenarios	3
Use of modeling tools to estimate capacity needs and availability	4
Pre-established evacuation routes and traffic control practices	5
Use of transit services and resources, including for special needs evacuees	5
Use of ITS components	6
Appropriate role of transportation agencies in resource and materials management and coordination, including resource staging	7
Use of an incident command system, and integration of transportation into the system	8
Coordination between traffic management centers, transit agencies, and emergency operations centers	8
Coordination among other agencies	8
Procedures for identifying and delegating management activities	8
Protocols for communications between agencies	9
Protocols for communications with evacuees	10
Appropriate testing/training practices	11
Incorporation of lessons learned in exercises and evacuations into plans and practices	15
Incorporation of lessons learned in exercises and evacuations into future training	15

June 26, 2006
Publication #FHWA-HOP-08-016