Virginia Port Authority - Truck Reservation System Expansion and Automated Work Flow Data Model: Advanced Transportation and Congestion Management Technologies Deployment Initiative

Appendix B

The Hon. Elaine Chao
Secretary of Transportation
U.S. Department of Transportation
1200 New Jersey Avenue SE
Washington D.C. 20590

Dear Secretary Chao:

I write to offer support for the grant application submitted by the Port of Virginia, which has applied for assistance through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTD). The Port is proposing expansion of a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughout.

The Port of Virginia is proposing to expand the pilot system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP) in Front Royal. The proposed upgrades will create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container, and when the truck has left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be apprised of the shipment status in real time, increasing the efficiency of the entire transportation network and supply chain.

VIP is located in the northern tip of Virginia's Sixth Congressional District, which I have been honored to represent in the United States House of Representatives since 1993. The Sixth District ends at Front Royal in Warren County and well-known companies such as Home Depot, Kohl's, Rite Aid, and Red Bull have opened new distribution centers in the Front Royal area to utilize VIP, bringing jobs and economic benefits to the region.

Each component of the Port of Virginia's project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. I respectfully ask that you give full consideration to funding the Port of Virginia's request under the ATCMTDI program.

With kind regards,

RWG:EW

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The Honorable Elaine L. Chao
Secretary of Transportation
U.S. Department of Transportation
1200 New Jersey Avenue SE
Washington, D.C. 20590

Dear Secretary Chao:

I am writing to ask that you consider the Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) grant application, CFDA 20.200, submitted by The Port of Virginia.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout Virginia and beyond, increasing its $60.3 billion economic impact by investing $739 million in capital improvements to add one million containers to its annual capacity by 2020. As part of these investments. The Port will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The current pilot system, called PRO-PASS, features active RFID technology and utilizes a scheduling system for external truck dispatching entities to request a time slot for picking up containers, only allowing for one-way data flow.

The Port proposes to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). Based on the defined data model, dispatchers will be notified of status changes when containers the facility. Shippers, brokers, and freight forwarders will have access to shipment status in real time, container terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput.

For these reasons, I hope you will give the application submitted by The Port of Virginia full and fair consideration.

Sincerely,

/S/

ROBERT C. "BOBBY" SCOTT
Member of Congress

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The Honorable Elaine L. Chao

Secretary of Transportation

U.S. Department of Transportation

1200 New Jersey Avenue SE

Washington, D.C. 20590

Dear Secretary Chao:

We write to ask that you fully consider The Port of Virginia's Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) grant application.

The Port of Virginia continues to play an integral role in American foreign and domestic trade. As a commerce stronghold for the East Coast, it has had an ardent economic impact on the Commonwealth of Virginia and nation providing 374,000 jobs, and generating $60.3 billion in economic wealth. Currently ranked as first in rail volume on the East Coast and sixth in largest containerized cargo complex in the United States, The Port of Virginia has sights to further expand their economic growth by investing $739 million in capital improvements across its facilities. These investments will allow The Port of Virginia to add a total of one million containers to its annual capacity by 2020.

A main component of these investments is a pilot truck management system The Port of Virginia will deploy at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The initial pilot system, PRO-PASS, will allow for one-way data flow by utilizing active RFID technology and by focusing on a scheduling system for external truck dispatching entities to request a time slot for picking up containers. ATCMTDI assistance would allow The Port of Virginia to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). This expansion will create a two-way data flow helping to minimize wait times at terminals, increase trucking productivity and terminal throughput, and reduce truck idling time, fuel consumption, and emissions. The project will generate a more efficient transportation network and supply chain, by providing real-time shipment status updates to shippers, brokers, and freight forwarders.

As The Port of Virginia continues to expand their position in U.S. trade operations, we believe investments in capital improvements would not only have clear benefits for the Commonwealth of Virginia but the nation. For these reasons, we hope that you will give The Port of Virginia's grant application strong considerations.

Sincerely,

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June 2, 2017

Honorable Secretary Elaine Chao
U.S. Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590

Dear Secretary Chao,

The Virginia Maritime Association (VMA) is the trade association representing 450 businesses, employing over 70,000 Virginians, directly and indirectly engaged in the flow of waterborne commerce through Virginia's ports. As the "Voice of Port Industries" we represent these interests and write to express support for the grant application submitted by The Port of Virginia. The port is applying for funding through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) to expand a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput. I believe this project is an ideal candidate for ATCMTDI assistance.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout the Commonwealth of Virginia and beyond, providing more than 374,000 jobs and generating $60.3 billion in total economic impact throughout Virginia. The Port of Virginia is further increasing its economic impact by investing $739 million in capital improvements across its facilities to add a total of one million containers to its annual capacity by 2020. As part of these investments, The Port of Virginia will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The initial pilot system, named PRO-PASS, uses active RFID technology, and focuses on a scheduling system for external truck dispatching entities to request a time slot for picking up containers and only allows for one-way data flow.

Building from the base pilot system at NIT and VIG, The Port of Virginia is proposing to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). The proposed upgrades will create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container as well as when the truck left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be apprised of the shipment status in real time, increasing the efficiency of the entire transportation network and supply chain.

Each component of the project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. We respectfully ask that you and your staff give full consideration for funding the ATCMTDI program.

Sincerely,

/S/

Arthur W. Moye, Jr.
Executive Vice President

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June 8, 2017

Honorable Secretary Elaine Chao
U.S. Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590

Dear Secretary Chao,

I write to express support for the grant application submitted by the Port of Virginia. the port is applying for funding through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) to expand a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput. I believe this project is an ideal candidate for ATCMTDI assistance.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout the Commonwealth of Virginia and beyond, providing more than 374,000 jobs and generating $60.3 billion in total economic impact throughout Virginia. The Port of Virginia is further increasing its economic impact by investing $739 million in capital improvements across its facilities to add a total of one million containers to its annual capacity by 2020. As part of these investments, The Port of Virginia will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The initial pilot system, named PRO-PASS, uses active RFID technology and focuses on a scheduling system for external truck dispatching entities to request a time slot for picking up containers and only allows for one-way data flow.

Building from the base pilot system at NIT and VIG,. The Port of Virginia is proposing to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). The proposed upgrades will expand create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container as well as when the truck left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be apprised of the shipment status in real time, increasing the efficiency of the entire transpiration network and supply chain.

DB3 Logistics is a small/medium fleet of 26 company trucks. We are 100% Go Green and Smartway Certified. Funding for this project would improve the efficiency of our fleet by reducing time waiting at the Port. This would reduce the idle time on the trucks and allow our drivers more driving time while staying within Hours of Service guidelines.

Each component of the project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. We respectfully ask that you and your staff give full consideration for funding under the ATCMTDI program.

Sincerely,

 

Michael S. Davis
President/Owner

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June 7, 2017

Honorable Secretary Elaine Chao

U.S. Department of Transportation

1200 New Jersey Avenue, SE

Washington, DC 20590

Dear Secretary Chao,

I write to express support for the grant application submitted by The Port of Virginia. The port is applying for funding through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) to expand a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput. I believe this project is an ideal candidate for ATCMTDI assistance.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout the Commonwealth of Virginia and beyond, providing more than 374,000 jobs and generating $60.3 billion in total economic impact throughout Virginia. The Port of Virginia is further increasing its economic impact by investing $739 million in capital improvements across its facilities to add a total of one million containers to its annual capacity by 2020. As part of these investments, The Port of Virginia will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and technology and focuses on a scheduling system for external truck dispatching entities to request a time slot for picking up containers and only allows for one-way data flow.

Building from the base pilot system at NIT and VIG. The Port of Virginia is proposing to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). The proposed upgrades will create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container as well as when the truck left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be apprised of the shipment status in real time, increasing the efficiency of the entire transportation network and supply chain.

Each component of the project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. We respectfully ask that you and your staff give full consideration for funding under the ATCMTDI program.

Sincerely,

/S/

Frank W. Borum
VP-Business Development
Atlantic Intermodal Services, LLC

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June 7, 2017

Honorable Secretary Elaine Chao
U.S. Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590

Dear Secretary Chao,

I write to express support for the grant application submitted by the Port of Virginia. The port is applying for funding through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) to expand a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput. I believe this project is an ideal candidate for ATCMTDI assistance.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout the Commonwealth of Virginia and beyond, providing more than 374,000 jobs and generating $60.3 billion in total economic impact throughout Virginia. The Port of Virginia is further increasing its economic impact by investing $739 million in capital improvements across its facilities to add a total of one million containers to its annual capacity by 2020. As part of these investments, The Port of Virginia will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The initial pilot system, name PRO-PASS, uses active RFID technology and focuses on a scheduling system for external truck dispatching entities to request a time slot for picking up containers and only allows for one-way data flow.

Building from the base pilot system at NIT and VIG. The Port of Virginia is proposing to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT). Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). The proposed upgrades will expand create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container as well as when the truck left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be appraised of the shipment status in real time, increasing the efficiency of the entire transportation network and supply chain.

The Port of Virginia's continued initiatives to improve upon service, accuracy, ease of use, integrity of data and the like is to be commended and ultimately rewarded. this activity expounds on our ability to further assist, and service our mutual customers. Ultimately, we are able to pass off the saved time and money to them. It makes sense to have all facilities running under the same system - that information sharing will be more accurate and readily available. We support the efforts of The Port of Virginia 100%, in trying to make the day to day interactions a better reality. Please put them at the top of your list for receiving this grant.

Each component of the project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. We respectfully ask that you and your staff give full consideration for funding under the ATCMTDI program.

Sincerely,

/S/

Brynn Gordon
Terminal/Operations Manager

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6 June, 2017

Honorable Secretary Elaine Chao

U.S. Department of Transportation

1200 new Jersey Avenue, SE

Washington, DC 20590

Dear Secretary Chao,

I write to express support for the grant application submitted by The Port of Virginia. The port is applying for funding through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) to expand a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput. I believe this project is an ideal candidate for ATCMTDI assistance.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout the Commonwealth of Virginia and beyond, providing more than 374,000 jobs and generating $60.3 billion in total economic impact throughout Virginia. The Port of Virginia is further increasing its economic impact by investing $739 million in capital improvements across its facilities to add a total of one million containers to its annual capacity by 2020. As part of the these investments. The Port of Virginia will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The initial pilot system, named PRO-PASS, uses active RFID technology and focuses on a scheduling system for external truck dispatching entities to request a time slot for picking up containers and only allows for one-way data flow.

Building from the base pilot system at NIT and VIG. The Port of Virginia is proposing to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). The proposed upgrades will expand create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container as well as when the truck left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be apprised of the shipment status in real time, increasing the efficiency of the entire transportation network and supply chain.

Each component of the project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. We respectfully ask that you and your staff give full consideration for funding under the ATCMTDI program.

Sincerely,

Marguerite Bates-Frier
Director Norfolk Terminal

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FOUR - U - TRANSPORTATION, INC.
P.O. BOX 266
STEPHENS CITY, VA 22655
PHONE (540) 869-0599
FAX (540) 869-1103

"TRUCKING SERVICE FOR YOU"

Honorable Secretary Elaine Chao
U.S. Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590

Dear Secretary Chao,

I write to express support for the grant application submitted by The Port of Virginia. The port is applying for funding through the 2017 Advanced Transportation and Congestion Management Technologies Deployment Initiative (ATCMTDI) to expand a pilot truck management system to its remaining container terminals to minimize the wait time at the terminals and reduce truck idling time, fuel consumption, and emissions while increasing trucking productivity and the terminals' throughput. I believe this project is an ideal candidate for ATCMTDI assistance.

The Port of Virginia is dedicated to serving as a catalyst for commerce throughout the Commonwealth of Virginia and beyond, providing more than 374,000 jobs and generating $60.3 billion in total economic impact throughout Virginia. The Port of Virginia is further increasing its economic impact by investing $739 million in capital improvements across its facilities to add a total of one million containers to its annual capacity by 2020. As part of these investments, The Port of Virginia will deploy a pilot truck management system at two of its Hampton Roads terminals - Norfolk International Terminals (NIT) and Virginia International Gateway (VIG). The initial pilot system, named PRO-PASS, uses active RFID technology and focuses on a scheduling system for external truck dispatching entities to request a time slot for picking up containers and only allows for one-way data flow.

Building from the base pilot system at NIT and VIG. The Port of Virginia is proposing to expand the PRO-PASS system to the remaining Virginia container terminals: the Richmond Marine Terminal (RMT), Portsmouth Marine Terminal (PMT), and the Virginia Inland Port (VIP). The proposed upgrades will expand create a two-way data flow. Based on the defined data model, dispatchers can be notified of status changes when containers have been released from hold (i.e. Customs, payment hold), when trucks have arrived to pick up the container as well as when the truck left the facility with the container. In addition, the two-way data flow will be provided to shippers, brokers, and freight forwarders so that each entity can be apprised of the shipment status in real time, increasing the efficiency of the entire transportation network and supply chain.

Each component of the project is prepared for deployment and can be rapidly executed with ATCMTDI assistance. We respectfully ask that you and your staff give full consideration for funding under the ATCMTDI program.

Sincerely,

/S/

Craig L. Whitacre
President