Long Description: Day-of-Event Activities Checklist - Step 1
Step 1. Traffic Management Team Management Process
Assessment: Traffic management team stakeholders
If Assessment applies:
- Identify stakeholders responsible for managing travel on the day-of-event
- Identify agency operations managers and field personnel comprising interagency traffic management team
Tips/Examples:
- The traffic management team includes not only many of those stakeholders that have been involved during the event operations planning phase, but all those who may be involved for the first time on the day of the event. This includes other event support stakeholders (e.g., traffic control contractors), other stakeholder representatives (e.g., emergency management agency), and volunteer personnel
Assessment: Incident Command System (ICS)
If Assessment applies:
- Adopt a formal management process to establish agency functional responsibilities, implement a chain-of-command, and clarify decision-making so to ensure successful traffic management plan deployment
- Apply Unified Command - an ICS management process - to create an integrated traffic management team consisting of involved multi-disciplinary and multi-jurisdictional stakeholders
- Designate agency representatives in Unified Command, i.e., representing all involved agencies with jurisdictional or functional authority and charged with making consensus decisions under Unified Command
Tips/Examples:
- Two approaches for managing a large venue site area characteristic of major planned special events include dividing the site into distinct geographic areas and either (1) assigning a different agency(s) with the same functional authority(s) to each of the areas, and establishing a Unified Command structure consisting of a representative from each involved agency or (2) establishing a Unified Command structure for each defined area for the purpose of implementing tactical operations applicable to that area, provided a Unified Area Command exists for managing the overall planned special event objectives and strategies
Assessment: Resource planning
If Assessment applies:
- Determine the scope and amount of resources required on the day-of-event.
- Evaluate needed personnel resources and scheduling
- Identify resources in advance in case the traffic management team needs more resources than planned to implement the traffic management plan
Tips/Examples:
- Personnel scheduling considerations include: (1) what type and quantity of skilled personnel are needed, (2) where should personnel be deployed, and (3) what responsibilities will individual personnel have
- Resources need to be available during the periods of event ingress, the event itself, and event egress
- Most day-of-event field personnel will work in areas different from their normal, day-to-day work location
- Depending on the length of the event, a second shift may have to report to handle egress
- Consider how quickly staff and other resources can be deployed incase the event ends sooner than expected, thus causing early departures
