Section 8.0. NSSE Fill-in Fact Sheet
How to Use this Template – Delete this section when saving the final draft.
This fill-in-the-blank template was created by the Federal Highway Administration (FHWA) to provide local officials, members of a NSSE planning committee(s), and other federal, state and/or local personnel with a basic Fact Sheet which you can use to communicate details with key stakeholders on an NSSE. All the topics outlined here should be addressed as part of your planning process. This template can and should be tailored to your audience(s) and event(s), and it may make sense to create multiple fact sheets for different audiences or expand on this template for multiple-day events, depending on the scale and complexity of your NSSE. All text can be edited, and words in [brackets] and examples given (introduced by “Example” highlighted in blue serif font), should be replaced with event-specific information and deleted as appropriate before saving and posting the final Fact Sheet. FHWA encourages you to save these fact sheets so they may serve for templates for future NSSE events. Please provide feedback to FHWA on this fact sheet by sending comments to ETO@dot.gov.
This Fact Sheet provides a central source of information on the [Insert Name of Event] for [your audience, e.g., federal, state and local agencies, members of the planning committee and sub-committees, public partners, etc.].
[Event Name] Details
Security and Admittance
[Insert details on admittance and screening procedures, and additional security requirements if applicable.]
Every person attending Super Bowl XLIV at Sun Stadium is required to have a ticket.
Due to the large number of ticketholders expected, the National Football League (NFL) will work in partnership with the Miami-Dade Police Department, as well as transportation and communications officials, to provide the necessary security precautions, including road blocks, security checks, screening points, etc., and ensure that all required communications are provided to officers on the ground so that they can be in communication with each other and the command center as needed. As an NSSE, we will also work closely with the Secret Service to comply with screening and security procedures required. Read the NSSE Security Requirements Fact Sheet for more information.
Screening Procedures for Those Attending Super Bowl XLIV
Security screening at Sun Stadium will be significantly heightened for the Super Bowl. Many items usually permitted into NFL venues are not allowed into the Super Bowl. The NFL and the Miami-Dade Police Department strongly recommend that game attendees arrive early to allow time for screening, and minimize the number and size of all items carried into the stadium. If you are in doubt about the appropriateness of an item, it is best to leave it behind on game day.
All items carried by game attendees will be carefully inspected and may potentially not be allowed into the stadium. 8 ½ x 11 inches is allowed. The NFL, Sun Stadium, and the Miami Dade Police Department cannot hold prohibited or excluded items for game attendees.
The safety and security of all fans is still at the forefront in preparation for Super Bowl XLIV.
THE FOLLOWING ITEMS CANNOT BE BROUGHT INTO SUN STADIUM:
ALLOWABLE ITEMS INCLUDE THE FOLLOWING:
[Insert number of visitors, number of media, dignitaries, etc.]
[Insert details or link to fact sheet on ancillary events, e.g., Kickoff breakfast, city fun fest,] Example below:
As part of the Super Bowl celebration, there will be a number of events in and around Miami. These will also have an impact on security and transportation planning, and each has a sub-committee leading the event. See the fact sheets below for more details, or contact the Point of Contact (POC) listed in this document for more information.
[Insert information on reserved/assigned or open parking areas, special transit service, or other details] Example below:
Parking routes will be provided to all ticketholders on the back of the ticket. This information is taken into consideration in the ground transportation plan, and has been coordinated with the Secret Service and local law enforcement as it relates to road closures and detours.
Ticket holder parking
Accessibility and Amenities for Disabled Patrons
Taxi Cab, Limousine, and Charter Bus Staging Areas
Road Closures, Traffic Detours and Transit System Changes
[Insert information on road closures, detours, and how this information will be communicated with the public.] Example below:
Representatives from [Department of Transportation (DOT)/ Department of Public Works (DPW), local law enforcement, Fire departments/ emergency management services (EMS), the City of Miami, the Super Bowl XLIV Host Committee and local businesses] have been working together for over a year to develop a transportation management plan that will allow traffic to flow smoothly to and from the event and surrounding restaurants and businesses, allow access for all emergency vehicles, and help ensure security for [Super Bowl XLIV] and that it has a positive financial impact on [Miami] and a positive image to visitors with minimal impact on residents and businesses.
Road Closures and Traffic Detours
[Insert all roads closed, major traffic detours, inbound and outbound traffic routes, and link to traffic monitoring websites, blogs, etc.]
The following road closures and detours will be in place:
Transit System Changes
Miami transit has four transport systems, listed below. All will operate on weekday schedules on game day, and will remain running until 3 a.m. on Sunday, February 8.
For the fares, schedules, and real-time information, see: Miami-Dade’s Transit web site
Information on Closures, Detours and Delays
An extensive combination of multi-media will be used to communicate the closures, detours and/ or delays to the public, including: signage on roads and throughout bus and subway stations, local broadcast and online media.
[insert link to Location map(s) showing entrances, exits, special sections for attendees, etc., if available]
[Include information on pre-event training plans, including who is involved, when and where training will take place, and a POC for more information.] Example below:
Pre-event training will be conducted one to two months prior to the event, with an inter-agency training scheduled for [Date]. Contact your training coordinator for details on the location and times.
Pre-Event Training Coordinators
[Include details on when temporary closures/detours will be ended, and after-action planning.] Example below:
Beginning at [time] on [date], road closures and detours will be lifted, returning traffic patterns to pre-event status.
Cleanup will begin immediately following the event, with road crews stationed throughout the area.
The week following, the Host Committee will host an after-action review meeting on [date, time] at [location]. The purpose of this meeting is to discuss and document lessons learned to provide those who will host NSSEs in the future with the knowledge they will need to carry out their responsibilities in these federally managed events.
Points of Contact
[Note: Before including contact information, consider what is relevant to the intended audience. Also, check with the Points of Contact to get their permission before posting contact information.]
For More Information
[Insert links to additional resources, i.e., websites, fact sheets, etc.] Example below:
Frequently Asked Questions (FAQs)[Insert FAQs here, or link to FAQs on a separate fact sheet or web page from “For More Information”. FAQs should take into consideration the variety of questions that stakeholders and their constituents may have.]
Yes, and by being aware of detours and closures, you can help avoid delays. For a map of road closures, go to [link to website]. You can also follow up-to-date traffic information on the Super Bowl XLIV traffic blog [insert blog name] and twitter feed [insert twitter feed name] beginning [X] days(s) prior and from [6:00 a.m. to 11:30 p.m.] on the day of the event, as well as DOT’s website and local TV and radio stations.
United States Department of Transportation – Federal Highway Administration
Last Modified: July 5, 2012