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Managing Travel for Planned Special Events: First National Conference Proceedings

December 1-3, 2004
New Orleans, Louisiana

traffic management center special event traffic

NOTICE

This document is disseminated under the sponsorship of the Department of Transportation in the interest of information exchange. The United States Government assumes no liability for its contents or use thereof.


Technical Report Documentation Page

1. Report No.
FHWA-HOP-05-017
2. Government Accession No. 3. Recipient's Catalog No.
4. Title and Subtitle
Managing Travel for Planned Special Events: First National Conference Proceedings
5. Report Date
February 2005
6. Performing Organization Code
7. Author(s)
Katherine F. Turnbull
8. Performing Organization Report No.
Report
9. Performing Organization Name and Address
Texas Transportation Institute
The Texas A&M University System
College Station, TX 77843-3135
Prime Contractor:
Battelle
505 King Ave.
Columbus, OH 43201-2693
10. Work Unit No.
11. Contract or Grant No.
DTFH61-01-C-00182
Task No. BA82B010
12. Sponsoring Agency Name and Address
Office of Operations
Federal Highway Administration
400 Seventh Street
Washington, D.C. 20590
13. Type of Report and Period Covered
Technical
14. Sponsoring Agency Code
FHWA-HOTO-1
15. Supplementary Notes
Laurel Radow, FHWA Office of Transportation Operations, Office of Operations, Contracting Officer Technical Representative (COTR)
16. Abstract

This report documents the proceedings of the Managing Travel for Planned Special Events: First National Conference. The Conference was held in New Orleans, Louisiana on December 1-3, 2004. The proceedings summarize the presentations from the plenary sessions and the breakout sessions. The breakout sessions were organized into eight tracks. The topics of these eight tracks were Regional Planning and Coordination; Event-Specific Operations Planning; Traffic Management and Security Plans for Stadiums and Arenas; Intelligent Transportation Systems (ITS) Support and Applications; Traffic Management Plans; Transit and Travel Demand Management; Security and Contingency Planning; and Traffic Management Team Day-of-Event Activities.

These planned special events are important components of the economy wherever they are held, whether in major cities, small communities, or rural venues. In addition, planned special events can greatly affect the area's traffic and the transportation system. Managing travel for special events requires the coordinated efforts of transportation and transit agencies, law enforcement and emergency services departments, security personnel, venue operators, and other groups. These proceedings provide information of use to transportation professionals and other individuals in planning and operating transportation systems for special events.

This document may be found at the FHWA website http://ops.fhwa.dot.gov/program_areas/sp-evnts-mgmt.htm

17. Key Words
Planned special events, special events, special venues, and traffic management.
18. Distribution Statement
No restrictions. This document is available to the public through NTIS:
National Technical Information Service
5285 Port Royal Road
Springfield, Virginia 22161
19. Security Classif.
(of this report)

Unclassified
20. Security Classif.
(of this page)

Unclassified
21. No. of Pages
141
22. Price

Form DOT F 1700.7 (8-72) Reproduction of completed page authorized


Managing Travel for Planned Special Events: First National Conference


December 1-3, 2004

New Orleans, Louisiana

Conference Proceedings


Editor

Katherine F. Turnbull

Texas Transportation Institute
The Texas A&M University System

Typing, Graphics, and Editorial Assistance

Bonnie Duke
Gary Lobaugh
Tobey Lindsey

Texas Transportation Institute
The Texas A&M University System


The preparation of these proceedings was funded by the Federal Highway Administration, United States Department of Transportation


Managing Travel for Planned Special Events: First National Conference


Conference Sponsors

American Association of State Highway and Transportation Officials
American Public Transportation Association
American Public Works Association
Federal Highway Administration
Institute of Transportation Engineers-ITS Council
ITS America - Transportation System Operations & Planning Forum
National Main Street Center, National Trust for Historic Preservation
Public Technology, Inc.
Transportation Research Board: Freeway Operations Committee and the Traffic Signal Systems Committee
Traveler Information 511 Coalition


Conference Planning Committee

Walter H. Kraft, PB Farradyne, Inc., Conference Chair
Scott Boyle, Louisiana Department of Transportation and Development
Peter Briglia, Washington State Department of Transportation
Rich Cunard, Transportation Research Board
John Exnicios, Urban Systems, Inc.
Stephany Hanshaw, Virginia Department of Transportation
Robert Hicks, Public Technology, Inc.
Valerie Kalhammer, American Association of State Highway and Transportation Officials
Martin Knopp, Federal Highway Administration
Steve Latoski, Dunn Engineering Associates, P.C., Program Chair
Jon Obenberger, Federal Highway Administration
Regina Parker, ITS America
Laurel Radow, Federal Highway Administration, Publicity Chair
Joe Stapleton, Los Angeles Department of Transportation
Steve Strength, Louisiana Department of Transportation and Development, Local Arrangements Chair
Rich Taylor, ITS America
Tom Urbanik III, University of Tennessee
James Wright, Minnesota Department of Transportation


Managing Travel for Planned Special Events: First National Conference


Local Arrangements Committee

Steve Strength, Louisiana Department of Transportation and Development
Mary Stringfellow, Federal Highway Administration, Louisiana Division
Scott Boyle, Louisiana Department of Transportation and Development
John Exnicios, Urban Systems, Inc.
Chris Morvant, Louisiana Department of Transportation and Development
Susan Treadway, Jefferson Parish
Tom Swanson, PB Farradyne, Inc.
Doug Robert, Jefferson Parish (Retired)
Johnny Bordelon, Regional Planning Commission
Elmer Darwin, City of New Orleans

Additional Assistance Provided By

Lam Nguyen, Louisiana Department of Transportation and Development
Corbett Hollier, Louisiana Department of Transportation and Development
Claude Stanley, Louisiana Department of Transportation and Development
Francis Nguyen, Louisiana Department of Transportation and Development
Charles Adams Louisiana Department of Transportation and Development
Kevin Moore, Jefferson Parish
Allen Yrle, City of New Orleans
Elizabeth Delaney, PB Farradyne, Inc.
John Broemmelsiek, Federal Highway Administration


Table of Contents

OPENING SESSION — NATIONAL, STATE, AND LOCAL PERSPECTIVES
Welcome, John Corbin
Comments and Perspectives from the U.S. Department of Transportation, Regina McElroy
Welcome from the Louisiana Department of Transportation and Development, Gordon Nelson
Welcome from the City of New Orleans, Major Ray Burhart
PLENARY SESSION — A MULTIDISCIPLINARY VIEW
Managing Travel for Planned Special Events: What, Why, and Benefits, Walter Dunn
Transit Comments and Perspectives, Bill Millar
Special Events in Los Angeles – Law Enforcement and Traffic Management Working Together. Captain Charles Roper and Aram Sahakian
BREAKOUT SESSIONS — REGIONAL PLANNING AND COORDINATION
PANEL SESSION
High Plains Coalition
TIME Task Force and Planning for Major Planned Special Events in Georgia
TECHNICAL EXCHANGE SESSION
Incorporating Special Events within a Regional Incident Management Program
CASE STUDY SESSION
Event Management in Anaheim
BREAKOUT SESSIONS — EVENT-SPECIFIC OPERATIONS PLANNING
PANEL SESSION
Getting the Word Out: Communicating with the Public and Media
Planning and Operations for Special Events in Washington, D.C. – WWII Memorial Dedication and the Funeral of President Ronald Reagan
The National WWII Memorial Dedication Event – Planning Considerations and Lessons Learned
TECHNICAL EXCHANGE SESSION
Simulation Applications in Planned Special Event Management
Event Operations Planning for an Australasian V8 Supercar Street Race
CASE STUDY SESSION
Planning for Operations, A Gold Medal Example
Planning for Operations, A Gold Medal Example – Using LIFT-2002
BREAKOUT SESSIONS — TRAFFIC MANAGEMENT AND SECURITY PLANS FOR STADIUMS AND ARENAS
PANEL SESSION
Traffic Management Planning for Special Events in Connecticut: Success at Rentschler Field
Maricopa County Department of Transportation: Phoenix International Raceway Events ATIS Plan
TECHNICAL EXCHANGE SESSION
Portable ITS Applications for Traffic Control at the Kansas Speedway
CASE STUDY SESSION
Lowe's Motor Speedway
BREAKOUT SESSIONS — INTELLIGENT TRANSPORTATION SYSTEMS SUPPORT AND APPLICATIONS
PANEL SESSION
ITS Support and Applications
ITS Support for Special Events Operations
TECHNICAL EXCHANGE SESSION
Managing Planned Special Events: The VDOT Northern Virginia SMART Traffic Signal System Approach
Evaluation of Intelligent Transportation Systems for the Planning and Operations of Olympic Events
Applications of ITS for Planned Special Events in Texas
CASE STUDY SESSION
The Game Outside the Game
BREAKOUT SESSIONS — TRAFFIC MANAGEMENT PLANS
PANEL SESSION
Case Study of Nashville NFL Stadium Transportation Plan
TECHNICAL EXCHANGE SESSION
Transportation Management Plans and Caltrans' Lane Closure System
Multi-Jurisdictional Approach to Managing Traffic during Corridor Reconstruction
CASE STUDY SESSION
Managing Special Event Traffic in Milwaukee – Doing a Lot with a Little
BREAKOUT SESSIONS — TRANSIT AND TRAVEL DEMAND MANAGEMENT
PANEL SESSION
San Diego Trolley Operations During Major Planned Special Events
Using TDM to Manage Traffic at Special Events
TECHNICAL EXCHANGE SESSION
Personalized Traveler Information System in Los Angeles "CommuteView"
Pedestrian Engineering
CASE STUDY SESSION
By the Book: Creating a Bus Service Playbook for Special Events
BREAKOUT SESSIONS — SECURITY AND CONTINGENCY PLANNING
PANEL SESSION
International Monetary Fund and World Bank Demonstrations: A Local, Regional, and Federal Lesson in Event Planning
Evacuation Management Emergency Preparedness
TECHNICAL EXCHANGE SESSION
Effects of Unplanned Events on Transportation System Management and Operations: Applying Lessons Learned to Planned Special Events
CASE STUDY SESSION
Effect of the 2004 Democratic National Convention on the Boston Area Transportation System
Transportation Management for the 2004 Republican National Convention
BREAKOUT SESSIONS — TRAFFIC MANAGEMENT TEAM DAY-OF-EVENT ACTIVITIES
PANEL SESSION
The Dutchess County Fair Traffic Plan
After Action Review of the North American International Auto Show
TECHNICAL EXCHANGE SESSION
Traffic Control for Planned Special Events in Lenexa, Kansas
Major Planned Special Events in New York City
CASE STUDY SESSION
Analysis of Reversible Traffic Operations during Planned Events
PLENARY SESSION — PRIORITY ISSUES AND NEXT STEPS FOR PLANNING, OPERATIONS, AND EVALUATION
Regional Planning and Coordination, Greg Jones
Event-Specific Operations Planning, Tom Fowler
Traffic Management and Security Plans for Stadiums and Arenas, Duane Hartman
Intelligent Transportation Systems Support and Applications, Martin Knopp
Traffic Management Plans, Bayne Smith
Transit and Travel Demand Management, Doug Robert
Security and Contingency Planning, Laurel Radow
Traffic Management Team Day-of-Event Activities, Jon Obenberger
Summary, Mark Norman
CLOSING SESSION — ADVANCING LOCAL PRACTICES
Conference Summary and Closing Remarks, Walter Kraft
Needs, Opportunities, and Next Steps to Improve Local Practices, Regina McElroy
APPENDIX A — CONFERENCE PARTICIPANTS SURVEY SUMMARY
APPENDIX B — LIST OF ATTENDEES

List of Figures

Figure 1. Phases of Managing Travel for Planned Special Events
Figure 2. Factors that Impact Transportation at Planned Special Events
Figure 3. Potential Stakeholders for Planned Special Events


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