Appendices

8:30

Welcome and Introductions

Purpose of Charrette

Attendee Introductions

Tony Furst, FHWA Office of Freight Management and Operations

9:30

Step 1: Envisioning Exercise

Participants will be broken into "like" groups and asked to envision:

What made this course a success?
What are some of they key results/outcomes (be specific)?
Who is praising this course (name names or kinds of people, and publications)?
What are they saying (Quotes)?
Other

Shared Perspective Breakout Groups

10:40

Step 2: Establishment of Scoping Criteria

Based on the vision we've now begun to define, what criteria should be used in consideration of candidate topic areas for the proposed course?

Examples (a few are fine):
Topic relates to both freight and environmental considerations/impacts
The topic promotes and/or supports economically-viable solution options for freight
The topic promotes and/or supports improved mobility for passenger/freight transportation
The topic would enable the student to take action or additional actions in that area in their job associated with freight projects;
Topic is not sufficiently covered in other courses;
Etc.

Shared Perspective Breakout Groups

11:30

Lunch

Attendees will have 30 minutes to go to the cafeteria and get lunch and should return to the conference room by 12:00 to continue with Step 3 while eating lunch.

12:00

Step 3: Identification of Training Needs

What issues do you face in your job related to environmental impacts or considerations associated with freight projects?

What other issues do you sense are "out there" that may need to be addressed in this Freight and the Environment training course?

For each issue you identify, identify the types of professionals you feel have to deal with this issue in the course of their jobs and the impact you believe the issue has on the success of their efforts and projects:

Describe #3 in terms of:

1. Type of professional (State DOT, MPO, etc.);
2. Title of professional (project planner, etc.
3. Years of experience.
4. Impact of issue on this professional

Shared Perspective Breakout Groups

1:00

Step 4: "Testing" of Training Needs

(5) Does this issue satisfy the criteria we've defined? If not, does the issue need to be clarified further? Modified? Do the criteria need to be modified? Or are there any "Parking Lot" issues that need to be set aside for further consideration at a later time?

Mixed Perspective Breakout Groups

1:40

Step 5: Identification of Training Needs—Cont.

(6) What specific strategies, techniques, tools, references or other resources are available to assist with dealing with these issues?

(7) What notable practices have you implemented or closely observed (within these strategies) that you feel should be shared with others?

Shared Perspective Breakout Groups

3:00

Break/Step 7: Prioritization of Training Needs

Attendees will have a 10 minute break but will be asked to prioritize the issue list using colored dots before they go on break.

Large Group

3:10

Step 8: Confirmation of Target Audience

(8) Let's review our needs descriptions and audiences affected by those needs. Are there any target audiences missing from out list? Are there any audiences on our list that don't belong on our list?

Large Group

3:40

Step 9: Confirmation of Course Outcomes

(9) Based on the totality of work done today, the lesson areas we've defined, the target audiences we've identified, what specific Course Outcomes do we want to suggest for this course as a whole? The outcomes should be specific and measurable, but should apply to the course as a whole rather than any particular lesson area.

Mixed Perspective

1. Transportation professionals need to understand air quality standards and constraints, how to quantify air quality effects and reduce emissions to include identifying alternate fuels.
   Specifically:
   • Conformity
   • Project (hot spot)
   • CMAQ

• DOT/MPO Planners
• Air Quality Modelers
• Chambers of Commerce
• Economic Development
• Industry Associations

• Economic development
• Funding
• Health

2. Transportation professionals need to be able to identify noise impacts and mitigation strategies for those impacts; what regulations apply to dealing with noise.

Note: All modes have noise issues but the issues are different among modes.

• NEPA document writers (Federal $ or approval)
• Noise modeler/abatement engineer
• Designers/architects
• Facility owners

3. Transportation professionals must understand cumulative and secondary impacts of and solutions for:
   • Land use/consumption
   • Reduce VMT
   • Mode shift
   • Congestion management

• DOT/MPO Planners
• NEPA Document Writers
• Regional Development Commissions/Councils
• Localities

• Economic development
• Delays NEPA
• Community concerns
• Don't get best outcomes
• Money – more costly

4. Transportation planners need to understand how to deal with contaminated soil and dredge materials.
   Specifically:
   • Removal
   • Where to put it (re-use)

• State Environmental Engineer (permit writer)
• DOT Environmental Engineer
• Regional Corps of Engineers Permit Writers
• Port Authorities
• U.S. Coast Guard
• Environmental Scientists

5. Transportation professionals need to understand how to move HAZMAT/waste materials with minimal risk.

• HAZMAT (specialists, carriers/permitters, inspectors)
• EMS Staff
• DOT Permitters
• DOT/MPO Planners – designated corridors
• TSA
• localities

• Risk for health, transportation system circulation, economy, mobility
• Credibility can be lost
• Economic/environmental costs
• Financial risk
• Equity/Environmental Justice

6. Transportation professionals need to understand project impacts on global climate change and energy consumption and use, and how to reduce these impacts.

• Energy authorities
• DOT/MPO Planner
• Fleet and equipment owners
• Environmental planners

• DOT infrastructure
• Global warming – worsens ozone problem
• Reduced fuel economy
• Energy security

7. There is a need for an understanding of the impacts of truck idling on the environment.

• Directors and operations staff of intermodal terminals
• Executive director of state or regional air agency
• State DOT transportation planning manager
• State DOT environmental (planning) manager
• MPO (transportation planners/managers, environmental planners/managers, long and short range planners)
• State EPA transportation manager
• Federal EPA modal staff
• State legislatures/staff
• Citizens Committee/Environmental Justice representatives
• Concerned environmental/citizen groups
• Consultant organizations dealing with air quality
• Local officials near terminals or truck rest stops
• Educational professionals

8. There is a need to create analytical tools to measure the impacts of truck idling.

This ranges from base year data collection, historic trends, international shipping trends, variations of freight by mode and distance time, future projections of modal split, commodity type, and overall vehicle volumes. All of this should have a time of day/season of year component.

• MPO (transportation/air quality modelers, long range plan manager, freight planning manager, senior level management)
• Intermodal terminal owners and operators
• State DOT (air quality planners, senior level management)
• Motor trucking industry managers and owners
• Railroad terminal managers
• Port terminal managers
• Concerned environmental groups
• Public health managers and professionals
• Railroad capital planners
• This really should focus on folks selecting projects for CMAQ funds and folks writing SIPs.

9. There is a need to identify strategies to use alternative fuels.

• MPO (air quality planners, freight planners, senior level management and staff)
• DOT (air quality planners, freight planners, senior level management)
• EPA air quality planners
• Corps of Engineers air quality and environmental planners
• University and education professionals (transportation and environmental engineering professionals)
• Fleet managers
• Terminal/hub managers
• Truck stop operators

10. There is a need to develop public/private funding strategies.

• Terminal managers
• State DOT financial people and economic development reps.
• MPO freight managers
• Railroad (economic development/sales representatives, government affairs managers)
• Trucking association representatives
• Environmental/community group leaders
• FHWA
• Corps of Engineers
• Local government (transportation, public works, economic development)
• TIF/PID/BID administrators
• Chambers of commerce
• Legislators (state and federal)
• Major shippers
• Rail associations

11. There is a need to understand the relationship between freight and economic justice.

• Site selection companies/personnel
• Governmental affairs managers
• CEOs
• MPO (MTP "authors")
• State DOT (state plan "authors", civil rights managers)
• Local government (land use planners and economic development personnel)
• Waterport/airport development managers and environmental compliance managers
• Local and County (community board representatives, commissioners, elected officials, economic development managers)
• State economic development managers
• Federal civil rights managers

12. Develop strategies to reduce truck VMT.

• MPO planners
• Private terminal planners
• DOT planners
• Port Authority transportation planners
• Trucking company logistic managers
• Economic development planners
• Logistics managers for shippers
• Trucking association directors or government affairs managers
• Terminal managers (rail, port, planned industrial centers)
• State DOT truck program managers
• Turnpike/toll road authorities managers

13. Identify how locational decisions impact truck VMT.

• Logistics managers for shippers
• MPO (planners and senior level management)
• State and city DOT planners
• Trucking company logistic managers
• Port Authority transportation managers
• Economists (e.g., MPOs, DOTs, regional economic development authorities)
• City planners
• Planning commissioners (board)
• Rail planners
• Department of Environmental Protection – remediation program manager
• State economic development agencies – project managers
• Heads of commercial development companies
• Warehouse and developer associations – managers (National Association of Industrial and Office Properties, NIT Lead associations managers in each state, council of logistics management)
• Port terminal managers
• Chamber of commerce

14. There is a need to share success stories of what did work (e.g., Alameda Corridor).

• MPO (long range planner, TIP planner, local planner, environmental planning staff, community development manager, freight planners, senior level management and staff, land use planners)
• State DOT (freight planning manager, environmental manager)
• State EPA transportation manager
• Trucking association director
• Rail association director
• Port director (sea/air)
• Terminal manager or association
• Local government economic development staff
• Trade organizations – government relations staff
• County and city transportation planners
• University planning departments, professors, students
• Railroad governmental affairs
• Corporate governmental affairs staff

15. There is a need to develop cost/benefits of freight projects.

Note: Railroads already have this and could teach it if they were not so afraid of giving away proprietary knowledge.

• MPO planners
• Project selectors – TIP manager
• Local government capital planners (public works, transportation, economic development departments)
• State DOT (freight planners, budget/financial professionals, grant managers)
• Port authority

16. There is a need to increase agency awareness of the broad impacts of freight.

• MPO (long range planners, transportation/air quality managers, capital programming managers, freight program managers)
• Local government planners
• State DOT (long range plan managers, capital programming managers)
• Educational institutions – planning school professionals or development people
• Environmental organizations – transportation planners

17. There is a need to understand railroad capacity issues and grade crossings.

• State DOT (planners, engineers, senior level managers, economic development managers)
• MPO (air quality planners, long range and short range planners)
• Environmental organizations (transportation planners, economic justice planners)
• Railroad (operations personnel, marketing/sales development planners and managers)

New York DOT

Air Quality/Asbestos/Energy Section